The firm is seeking a highly organized and proactive Marketing & Business Development Coordinator to join our growing Marketing & Business Development team. This entry-level role plays a key operational support function, helping to coordinate marketing and business development activities, manage intake workflows, and support the execution of firm events and sponsorships.

The Coordinator will serve as a central point of coordination for inbound requests and marketing activity, while also supporting logistics for events, promotional items, and sponsorships. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys organizing processes, and takes pride in supporting high-quality execution behind the scenes.

Candidate may work fully remote and must reside in one of the following states: AZ, CA, DC, FL, IL, IN, LA, MA, MD, MN, MS, MO, NJ, NY, PA, RI, TX, VA or WI.

Responsibilities:

Marketing Activity & Traffic Coordination

• Monitor and manage inbound marketing requests, including oversight of shared inboxes and internal intake channels.
• Track, triage, and route requests to appropriate team members, ensuring timely response and execution.
• Maintain visibility into marketing and business development activity to support prioritization and workflow management.
• Assist in maintaining tracking tools and systems used to manage marketing requests and project intake.

Event & Sponsorship Logistics Support

• Provide logistical support for internal and client-facing events, including coordination of venues, catering, materials, and attendee communications.
• Assist with hotel sourcing, room blocks, and travel coordination for firm events.
• Support the execution of firm sponsorships, including registrations, materials preparation, shipping, and on-site coordination when applicable.
• Help ensure events and sponsorships are delivered seamlessly and aligned with firm standards.

Marketing Communication

• Assist with drafting, editing, and formatting marketing and communications content, including website copy, attorney bios, practice descriptions, announcements, and other firm materials.
• Support the maintenance and ongoing updating of attorney biographies, practice group descriptions, and other profile content, ensuring accuracy and consistency with firm standards.
• Assist with website content updates, including uploading, formatting, and maintaining content within the firm's content management system.
• Review content for grammar, spelling, style, brand consistency, and adherence to firm communication standards before publication or distribution.
• Support the production and distribution of newsletters, client alerts, invitations, and other email communications.
• Assist in maintaining marketing content libraries, templates, and collateral repositories to ensure materials remain organized and current. 

Promotional Items & Vendor Coordination

• Coordinate sourcing, ordering, and delivery of promotional items in support of events, sponsorships, and firm initiatives.
• Manage inventory of branded materials, including tracking usage and maintaining appropriate stock levels.
• Support custom promotional item orders, working with vendors to ensure quality, branding consistency, and timely delivery.
• Maintain vendor relationships and assist in identifying cost-effective solutions.

Team Collaboration & Operational Support

• Work closely with Marketing & Business Development team members to support cross-functional initiatives.
• Provide administrative and project support to ensure efficient execution of marketing programs and events.
• Participate in team meetings and contribute to process improvements and team efficiency.