Description

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages.  Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!   

Under the guidance of the Director of Human Resources, the Human Resources Specialist performs professional and technical human resources support for all City departments. The Human Resource Specialist possesses the knowledge, experience, and expertise necessary to provide support and guidance across a wide range of human resources functions, including but not limited to recruitment, benefits administration, employee relations, compliance and organizational development.  The Specialist will also aid with general department support functions and events, as needed. 

Essential Functions: For purposes of 42 USC 12101

1. Responsible for the full-cycle recruitment processes for a variety of professional, technical and administrative positions within the city.  Work includes, managing the City's applicant tracking system (ATS), developing recruitment plans, developing and revising job descriptions, performing FLSA determinations, creating job postings, and ensuring compliance with policies, procedures, Civil Service rules, and applicable federal and state laws. Screens application materials, interviews, performs reference checks and coordinates background screenings, coordinates pre-employment testing, including drug screens and physicals, and performs orientation and onboarding activities to support successful placement.  
2. Coordinates candidate sourcing by attending recruitment events and leveraging online professional platforms, networks, and applicant tracking data to proactively identify, attract, and engage candidates.  Cultivates partnerships with external entities to strengthen the City's talent pipeline and promotes career opportunities to the public.  Serves as the primary candidate contact, providing timely communication and guidance throughout the recruitment process.  
3. Provides responsive and knowledgeable support to employees by addressing inquiries related to policies, benefits, programs, and other HR services, ensuring clear communication and a positive employee experience.  
4. Reviews and approves various pay and status changes in a timely manner, collaborating with Finance/Payroll teams to ensure accuracy and timely processing.  
5. Prepares, updates, and distributes reports, queries, surveys, public records requests, correspondence, and related documentation to support HR operations and compliance requirements.  Ensures accuracy, timeliness, and confidentiality (as appropriate) in all reporting and communication activities.  
6. Assists with training newly hired department employees, providing guidance on departmental processes, procedures, and the use of HR systems and applications.  Ensures that new staff understand internal workflows and have the tools and resources necessary to perform their roles effectively.  
7. Assists in the preparation of the Human Resources department budget by gathering, analyzing and/or estimating cost information for the upcoming budget year.
8. Coordinates responsibilities and workflows within the Human Resources department, ensuring effective collaboration among HR team members.  
9. As assigned, responsible for ensuring compliance with the Affordable Care Act (ACA) by accurately preparing, reviewing and submitting required reports and filings, including form 1095-C, in accordance with federal regulations and deadlines.  
10. As assigned, develops, implements and oversees occupational health and safety programs to ensure compliance with the Public Employees Risk Reduction Program (PERRP), and all applicable regulations.  Evaluates workplace conditions, inspects facilities, and addresses hazards to maintain a safe environment. Advises management on safety-related technical and administrative matters, provides solutions for regulatory compliance, and ensures timely correction of identified safety concerns.  Oversees safety and mandated training programs in compliance with local, state and federal laws.
11. As assigned, oversees contract with drug testing vendor, completes pre-employment DOT driver queries, annual record inquiries and semi-annual driver abstract reviews.  May assist with coordinating random testing, as needed. 
12. As assigned, works with staff regarding employee performance and disciplinary matters.  Provides procedural guidance with the disciplinary process, ensures adherence to bargaining agreement stipulations related to the disciplinary process, assists in the development and drafting of performance improvement plans, disciplinary documentation and related correspondence. Participates in and documents disciplinary hearings, as required.  
13. As assigned, assists in the development, configuration, and deployment of HRIS modules and functionality to support evolving needs.  Acts as department "super user," providing guidance, troubleshooting, and best practices to ensure accurate and efficient system utilization.  Collaborates with HR Director and other staff to identify opportunities for process improvement and system enhancements.  Oversees ongoing HRIS system maintenance, as needed.
14. As assigned, assists with the development and oversight of programs related to employee wellness, assistance, health benefits, and workers' compensation, contributing to risk mitigation and promoting a healthy and productive workforce.
15. Maintains organized and accurate records and assists in developing standardized templates and processes for recurring reports and communications.  
    Serves on various committees as a representative of the Department.
16. Provides general oversight of department administrative and seasonal employees.
17. Performs other duties as assigned.

Knowledge, Skills & Abilities

Knowledge

• Human resource principles, practices and procedures and general knowledge of applicable federal and state laws governing employment practices.
• The complete recruitment life-cycle process.
• Security measures and legal requirements for handling confidential and sensitive material.
• Working in a professional office environment.
• Microsoft applications, including Outlook, Word, Excel, Publisher, Access, SharePoint, OneNote, and Teams; familiarity with Adobe Acrobat, cloud storage, social media platforms, and applicant tracking systems, and/or HRIS systems.

Skills

• Strong interpersonal, written, and oral communication skills.
• Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
• Utilizing social media outlets in sourcing candidates and promoting employment opportunities.
• Establishing rapport with internal staff and external resources.
• Interviewing techniques for various types of positions.
• Adeptness in learning various systems/processes and their interrelationships.

Abilities

• Be highly flexible, self-starter, proactive, responsive, resourceful, and motivated.
• Work independently as well as in collaboration with other staff and outside agencies.
• Effectively organize and prioritize assignments.
• Work under pressure in a fast-paced, time-sensitive environment with shifting priorities and multiple deadlines.
• Understand and follow written and oral instructions, policies, and procedures.
• Identify and evaluate recommendations for program/process improvements for efficiency and effectiveness.
• Be honest, dependable, and trustworthy

Physical Requirements & Working Conditions:

Physical Requirements

1. The primary duties of this position are performed in a public office building environment with some occasional travel.
2. Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, to conduct face-to-face and telephone interviews and communicate effectively.
3. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials.
4. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems.
5. Sufficient body flexibility, personal mobility, and strength, with or without reasonable accommodation, which permits the employee to work in an office setting, to sit for extended periods and to occasionally lift and move objects weighing up to twenty (20) pounds.

Training, Experience, and Qualifications:

1. Bachelor's degree from an accredited university in human resources or related business fields.
2. Four (4) or more years relevant progressive human resource related experience
3. Two (2) or more years of experience administering occupational health and safety programs
4. Possession of a credible certification in Human Resources preferred (e.g., SHRM-CP/SCP, PHR, etc.).
5. Must possess a valid Ohio driver's license and ability to maintain insurability under the City's vehicle insurance policy.
6. Regular and reliable attendance.

Supplemental Information / Special Requirements:

The City of Delaware offers a complete benefits package to full-time employees including: health, dental, and life insurance, retirement pension and savings plans, paid holidays, vacation, sick leave, and longevity pay and in many positions, paid uniforms or clothing allowance. This position is part of the Management Pay Plan.  Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position.

The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Requirements

1. Bachelor's degree from an accredited university in human resources or related business fields.
2. Four (4) or more years relevant progressive human resource related experience
3. Two (2) or more years of experience administering occupational health and safety programs
4. Possession of a credible certification in Human Resources preferred (e.g., SHRM-CP/SCP, PHR, etc.).
5. Must possess a valid Ohio driver's license and ability to maintain insurability under the City's vehicle insurance policy.
6. Regular and reliable attendance.